2022 Annual Meeting

The Hotel Roanoke – December 4-6, 2022


Join us for our 2022 Annual Meeting at the Hotel Roanoke & Conference Center for what will be great networking and educational sessions. 

Information & Registration Items: (Items and forms will be added as finalized)

  • Annual Meeting Registration Form All late registrations are subject to $100 late fee. Registration form with payment are due to the VASWCD with payment no later than 11/10/2022. Because of confirmation of needs with the hotel we cannot offer refunds unless under extenuating circumstances determined in consultation with staff after November 11.
  • Hotel Reservations Reservations can be made with the Hotel Roanoke via phone at 540-985-5900 for the government/state rate + tax and identifying with the VA Assn of Soil & Water Conference. Reservations can also be made online at https://book.passkey.com/e/50271951. Room reservation deadline 11/11/2022
  • Annual Meeting Agenda (Updated 11.30.22)  The agenda draft attached proves an exciting three days full of training and most importantly networking. Check back often as items continue to be finalized and agenda details/conference booklet items are updated. Business meeting materials are available at https://vaswcd.org/board-meetings
  • Annual Meeting Sponsor/Vendor/Exhibit Form  Learn details below regarding sponsorship levels and come on board as a meeting sponsor to gain recognition throughout the conference. Purchase sponsorship opportunities below or send payment directly to the VASWCD using the attached form.  
  • Annual Meeting Auction Registration The VASWCD auction and raffle is our biggest fundraiser and your contributions support the Foundation’s environmental education programs including Envirothon, Youth Conservation Camp, MWEE, and more. Register an auction item and plan to purchase your Wine & Win raffle tickets at the Annual Meeting. Registration of auction items should be done online here. While items will still be accepted at the door pre-registering your item will allow staff time to better process and plan for the silent auction.  
  • VACDE Scholarship Opportunity – Applicants must be a current SWCD employee and VACDE member. Directors and Partners are not eligible for the VACDE Scholarship Program. The VACDE will award scholarships up to $275/recipient to cover the cost of VASWCD Annual Meeting registration fee only. Scholarship recipients are expected to attend the VACDE Business Meeting on Tuesday, December 6, 2022.  Preference will be given to employees who have not previously received a VACDE scholarship. Completed applications are due by 4:30pm Tuesday, November 1, 2022.  Scholarship recipients will be notified on or before Monday, November 7, 2022.  The VASWCD Educational Foundation is proud to offer financial support of this Employee Association (VACDE) scholarship program.
  • Visit Roanoke  Check out what’s happening in the area during our time in Roanoke and take in a little local fun.

If you have any questions regarding the Annual Meeting contact the Association Office at 804-559-0324 or Kendall Tyree by email at kendall.tyree@vaswcd.org.


Annual Meeting Sponsorship

16024690166_6cb5856239_zThe Virginia Association of Soil and Water Conservation Districts (VASWCD) provides and promotes leadership in the conservation of natural resources through stewardship and education programs. It coordinates conservation efforts statewide to focus effectively on issues identified by local member districts. Our mission is to serve and strengthen Soil and Water Conservation Districts in the stewardship of natural resources. The VASWCD is a private nonprofit association of 47 soil and water conservation districts in Virginia and is classified as a 501(c)(5). It is a voluntary, nongovernmental association of Virginia’s districts.

Your organization could be a donating sponsor and contributor to the continued success of the 47 soil and water districts across the Commonwealth. The Annual Meeting provides your organization not only an opportunity to coordinate with districts but vast networking opportunities. Sponsor support and donations serve as the backbone of our association and keep us moving forward in the name of conservation.

Consider showing your support also by advertising in our annual District Directory. This directory is distributed throughout Virginia to all 47 Soil & Water Conservation District staff and directors along with many partners including the Department of Conservation and Recreation, National Resources Conservation Service, and Virginia Department of Forestry. To find out more information about our advertising options see our District Directory Advertising page. Serve as an annual meeting sponsor and purchase advertisement space for a 20% discount. Discount purchases for advertising in conjunction with annual meeting sponsorship can be made on this page only or mailed to the VASWCD.

If you would like to avoid the 3.2% Credit Card processing fee or wish to mail your sponsorship, please fill out the Annual Meeting Sponsor/Vendor/Exhibit Form and mail with full payment to the VASWCD.

15430776053_da0cb9781e_zGold Sponsorship

$1,250.00 Donation

Bronze & Silver Sponsor Benefits PLUS

  • Verbal recognition during conference at multiple general
    sessions where all participants are in attendance
  • 1 Additional Conference Attendee Registration (A total of
    2 Registration Packages valued at $550)
  •  Prime location exhibit space with increased space – above
    the minimum six foot if desired – and internet access
  • Advertisement in SWCD Directory up to ½ page included
  • Conference attendee list provided electronically
  •  Up to 5 minutes to speak during a general session and/or
    prior to the start of a training session

* Electricity not provided. Please purchase electricity option below.


Select Sponsorship Type



15864301419_4511bc6585_zSilver Sponsorship

$750.00  Donation

Bronze Support Sponsor Benefits PLUS

  • Recognition during conference event on general session screen
  • Reception Invitation and drink tickets with VASWCD leaders on Sunday, December 8 
  • 1 Conference Attendee Registration Valued at $275.00. (All trainings, morning breakfast Monday & Tuesday, Continuous breaks, Monday awards luncheon, Monday Director/Partner Luncheon, & Tuesday banquet dinner)
  • 20% discount on SWCD Directory Advertising

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.


Select Sponsorship Type



15863018830_294e663161_zBronze Sponsorship

$250.00 Donation

Bronze Support Sponsor Benefits

  • Sponsor information included in meeting program and on VASWCD website meeting page – posted once sponsorship received
  • Six Foot Exhibit space

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.


Select Sponsorship Type



15864504347_5c9a006b7f_zVendor Exhibit Space

$100.00 

This rate is limited to our ‘Market Place’ room where vendors may be selling items for the holiday. We welcome all vendors including jewelry, beauty, home goods, artists and artisans and more!

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.


Select Vendor Type



OTHER ADD ON ITEMS

Electricity for space

$41.20




Internet Service

$41.20