Click HERE or the image above to view the VCAP Manual
The eleventh edition of the VCAP Manual provides in depth information about what the program is, how it functions, and key specifications for each BMP.
Click HERE or the image above to view the District Guide
The PY26 District Guide to VCAP is a useful tool for new SWCD staff, directors, or partners. This guide is meant to be a visual overview of the program.
To request hard copies of the PY27 Manual click HERE
Program Year 2027 Submission Forms and Resources
Participating Districts and prospective applicants should use only official VCAP forms.
PY27 Application Forms
| VCAP Application Checklists |
| VCAP Part I: Applicant Contract |
| VCAP Part II: Technical Determination |
| VCAP Form 6: Ranking Sheet (view tutorial here) |
| VCAP: Assignment of Payment Form *if needed (see guidance document here) |
| VCAP Form 5: Release Agreement *if needed |
PY27 Payment Request Forms
| VCAP Payment Request Checklist |
| VCAP Part III: Payment Approval |
| VCAP Payment Request Spreadsheet |
| VCAP Form 7: Cost Share Adjustment |
PY27 In Lifespan Forms
Start-up Payment Program (SUPP)
*Only districts that have opted in to SUPP can offer this support program. Opt-in either by a board motion recorded in the minutes or by completing the MOU below between the Association and your district.
SUPP provides up to 50% of cost share as soon as an application is approved to allow participants to secure a contractor and relieve some of the financial burden of a fully-reimbursable program.
- SUPP MOU between SWCD and Association
- VCAP Form 8: Start Up Payment Program Opt-In (due with application)
- VCAP Form 9: Start Up Payment Program Start of Work Date (for district records and disbursement)
- Framework for SUPP
- FAQs for SUPP
Submission Resources
Resources to help district staff put together their application
Additional Programmatic Supporting Documents
Practice-Specific Information
VCAP Committees
Steering Committee Members
- Colonial SWCD
- Culpeper SWCD
- Hanover-Caroline SWCD
- James River SWCD
- Northern Neck SWCD
- Thomas Jefferson SWCD
- Virginia Association of Soil & Water Conservation Districts
Technical Advisory Committee Members
- Colonial SWCD
- Culpeper SWCD
- Friends of the Rappahannock
- Lord Fairfax SWCD
- Native Shorelines, A Davey Tree Company
- Northern Neck SWCD
- Northern Virginia SWCD
- Tidewater SWCD
- Virginia Department of Wildlife Resources
VCAP Steering Committee Meeting Minutes
VCAP Technical Advisory Committee Meeting Minutes
VCAP Archives (Past Manuals, Forms, Webinars, and Cost-Share Rates and Caps)
PY27 Trainings and Webinar Information
PY27 Program Updates Webinar (slides available here) (recording here)
Speaker: Rachel DuVal, VCAP Coordinator, VASWCD (July 2026)
Project Installation & Verification Flash Presentation (slides available here)
Speaker: Anne Devine, Conservation Specialist, James River SWCD (January 2026)
Reimbursement & Maintenance Flash Presentation (slides available here)
Speaker: Lowery Becker, Education Conservation Specialist, Northern Neck SWCD (January 2026)
Application Submission & Approval Flash Presentation (slides available here)
Speaker: Stacey Sovick, Conservation Specialist, Hanover-Caroline SWCD (January 2026)
BMP Selection Flash Presentation (slides available here)
Speaker: Richard Jacobs, Urban Programs Manager, Culpeper SWCD (January 2026)
Site Visit Flash Presentation (slides available here)
Speaker: Robyn Woolsey, Senior Conservation Specialist, Colonial SWCD (June 2026)
PY27 Programmatic Updates at June 18th VCAP training (slides available here)
Speaker: Rachel DuVal, VCAP Coordinator, VASWCD (June 2026)
Webinars from PY26 and Older
Development Drop-In: Constructed Wetlands and Vegetated Stormwater Conveyances (slides available here) (example project available here)
Speaker: Richard Jacobs, Urban Programs Manager, Culpeper SWCD (January 2026)
Celebrating VCAP’s Impact & Advocating for the Future at Annual Meeting 2025 (slides available here)
Speaker: Rachel DuVal, VCAP Coordinator, VASWCD; Hailey Cooke, VCAP Assistant Coordinator, VASWCD
VCAP Updates PY26 at Graves Mtn Lodge (slides available here)
Speaker: Rachel DuVal, VCAP Coordinator, VASWCD (August 2025)
VCAP Technical Considerations from Annual Meeting 2024 (slides available here)
Speaker: David J. Hirschman, Principal, Hirschman Water & Environment, LLC
Soils & Water Table Chat (recording available here) (slides available here)
Speaker: Dan Schwartz, Soil Scientist, Northern Virginia SWCD
Back to the Basics: How to Conduct a Site Visit/What BMP Goes Where (recording available here) (slides available here)
BMP Maintenance & Inspection Policies and Rain Garden Installation (recording available here) (slides available here)
Identifying Resource Concerns, FAQ, & Local Funding Discussion Webinar (recording available here) (slides available here)
Piedmont Environmental Council’s June 2020 Webinar: “Capturing the Rain: Green Infrastructure Options for HOA Common Areas”
Training Videos
VCAP Training Series 2023
Hear from Blair Blanchette (past VCAP coordinator), Meghan Sobbott (past District staff and Steering Committee member), and Dave Hirschman (VCAP contractor and CBLP instructor) on the VCAP process from start to finish.
Homeowner Infiltration Test Instructions
Have a homeowner that needs more guidance on how to correctly administer an infiltration test? Send them this video!
Marketing Tools
Additional Resources
Streambank Erosion Resources (Note: streambank stabilization is outside the scope of the Virginia Conservation Assistance Program. The resources below are provided for informational purposes only and do not qualify for funding):
Keep Virginia Beautiful Grants and Programs (Note: The resources below are provided for informational purposes only and do not qualify for funding):
- The Greatest Virginia Greenup is a statewide call to action to beautify the Commonwealth from the first day of spring (March 20) to the first day of summer (June 20) each year. Virginia communities come together to clean, plant, restore, and strengthen public spaces.
- For more information on both, view Keep Virginia Beautiful’s Spring E-news letter.
- Virginia Coastal Resources Tool
- Learn more about stormwater BMPs with the Watershed Stewards Academy, Rainscaping Manual or the Chesapeake Stormwater Network’s Training Library
- Curated VCAP Resources List: provided by Prince William SWCD.
Contact the VASWCD VCAP Coordinator Rachel DuVal (rachel.duval@vaswcd.org) or VCAP Assistant Coordinator Hailey Cooke (hailey.cooke@vaswcd.org) with any questions or to join the VCAP discussion.