Join Us at the Hotel Roanoke – Save the Dates: December 8-10, 2024
Join us for our 2024 Annual Meeting at the Hotel Roanoke for what will be great networking and educational sessions.
Online Registration Open – Register online @ https://cvent.me/gD17Vn. Early bird registration deadline is October 21. Regular registration deadline is November 15. Because of confirmation of needs with the hotel, we cannot offer refunds after the registration deadline unless under extenuating circumstances determined in consultation with staff. Registration must be online. For planning purposes, you may review a handout on registration packages at this link. We encourage districts to use this form for planning at local SWCD board meetings and then register all individuals online. - Hotel Reservations – Reservations can be made with the Hotel Roanoke for the government/state rate + tax and identifying with the VA Assn of Soil & Water Conference. Reservations at The Hotel Roanoke can be made online at https://book.passkey.com/e/50736425. Room reservation deadline 11/15/2024. Due to anticipated record attendance at the conference, overflow hotel accommodations have been arranged at:
- The Hampton Inn & Suites – Rooms are available at government/state rate + tax and identifying with the VA Assn of Soil & Water Conference. Reservations can be made online here. Room reservation deadline 11/15/2024. The Hampton Inn & Suites is within walking distance to the Hotel Roanoke.
- The Springhill Suites – Rooms are available at government/state rate + tax identifying with the VA Assn of Soil & Water Conference. Room reservation deadline 11/15/24. The hotel is 2 miles from the Hotel Roanoke and Springhill Suites will offer a free shuttle for participants, confirming shuttle times at check-in.
- Liberty Trust – Rooms are available at government/state rate + tax identifying with the VA Assn of Soil & Water Conference. Room reservation deadline 11/15/24. Liberty Trust is within walking distance to the Hotel Roanoke.
- Annual Meeting Agenda – A draft 2024 abbreviated agenda is available here. Review the 2023 conference booklet to get an understanding of the three days full of training and most importantly networking. Check back often as items continue to be finalized. Business meeting materials will be available at https://vaswcd.org/board-meetings.
- Annual Meeting Sponsor/Vendor/Exhibit Form – Learn details below regarding sponsorship levels and come on board as a meeting sponsor to gain recognition throughout the conference. Purchase sponsorship opportunities below or send payment directly to the VASWCD using the attached form. We encourage online registration as a sponsor at https://cvent.me/aEzAne.
- Annual Meeting Auction Registration – The VASWCD auction and raffle is our biggest fundraiser and your contributions support the Foundation’s environmental education programs including Envirothon, Youth Conservation Camp, MWEE, and more. Register an auction item and plan to purchase your Wine & Win raffle tickets at the Annual Meeting. Registration of auction items should be done online by November. While items will still be accepted at the door pre-registering your item will allow staff time to better process and plan for the silent auction.
If you have any questions regarding the Annual Meeting contact the Association Office at 804-559-0324 or Kendall Tyree by email at kendall.tyree@vaswcd.org.
Annual Meeting Sponsorship
Register as a sponsor @ https://cvent.me/aEzAne
The Virginia Association of Soil and Water Conservation Districts (VASWCD) provides and promotes leadership in the conservation of natural resources through stewardship and education programs. It coordinates conservation efforts statewide to focus effectively on issues identified by local member districts. Our mission is to serve and strengthen Soil and Water Conservation Districts in the stewardship of natural resources. The VASWCD is a private nonprofit association of 47 soil and water conservation districts in Virginia and is classified as a 501(c)(5). It is a voluntary, nongovernmental association of Virginia’s districts.
Your organization could be a donating sponsor and contributor to the continued success of the 47 soil and water districts across the Commonwealth. The Annual Meeting provides your organization not only an opportunity to coordinate with districts but vast networking opportunities. Sponsor support and donations serve as the backbone of our association and keep us moving forward in the name of conservation.
Consider showing your support also by advertising in our annual District Directory. This directory is distributed throughout Virginia to all 47 Soil & Water Conservation District staff and directors along with many partners including the Department of Conservation and Recreation, National Resources Conservation Service, and Virginia Department of Forestry. To find out more information about our advertising options see our District Directory Advertising page. Serve as an annual meeting sponsor and purchase advertisement space for a 20% discount. Discount purchases for advertising in conjunction with annual meeting sponsorship can be made on this page only or mailed to the VASWCD.
If you would like to avoid the 3.2% Credit Card processing fee or wish to mail your sponsorship, please fill out the Annual Meeting Sponsor/Vendor/Exhibit Form and mail with full payment to the VASWCD.
Gold Sponsorship
$1,250.00 Donation
Bronze & Silver Sponsor Benefits PLUS
- Verbal recognition during conference at multiple general
sessions where all participants are in attendance - 1 Additional Conference Attendee Registration (A total of
2 Registration Packages valued at $590) - Reception Invitation and drink tickets with VASWCD leaders on Sunday, December 3
- Prime location exhibit space with increased space – above
the minimum six foot if desired – and internet access - Advertisement in SWCD Directory up to ½ page included
- Conference attendee list provided electronically
- Up to 5 minutes to speak during a general session and/or
prior to the start of a training session
* Electricity not provided. Please purchase electricity option below.
Silver Sponsorship
$750.00 Donation
Bronze Support Sponsor Benefits PLUS
- Recognition during conference event on general session screen
- Reception Invitation and drink tickets with VASWCD leaders on Sunday, December 8
- 1 Conference Attendee Registration Valued at $295.00. (All trainings, morning breakfast Monday & Tuesday, Continuous breaks, Monday awards luncheon, Monday Director/Partner Luncheon, & Tuesday banquet dinner)
- 20% discount on SWCD Directory Advertising
* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.
Bronze Sponsorship
$250.00 Donation
Bronze Support Sponsor Benefits
- Sponsor information included in meeting program and on VASWCD website meeting page – posted once sponsorship received
- Six Foot Exhibit space
* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.
Vendor Exhibit Space
$100.00
This rate is limited to our ‘Market Place’ room where vendors may be selling items for the holiday. We welcome all vendors including jewelry, beauty, home goods, artists and artisans and more!
* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.
OTHER ADD ON ITEMS
Electricity for space
$41.20
Internet Service
$41.20