Join Us at the Hotel Roanoke & Conference Center – December 6-8, 2026
Join us for our 2026 Annual Meeting at the Hotel Roanoke & Conference Center for what will be great networking and educational sessions.
Online Registration – Register will open in September. SWCD staff and partners may use this one pager information form to collect board member or staff information and then use to submit online registration.
Hotel Roanoke Reservations – Our December conference will be held at the historic Hotel Roanoke & Conference Center, offering a beautiful and convenient setting in the heart of downtown Roanoke. Attendees can enjoy the hotel’s historic charm, comfortable accommodations, excellent meeting facilities, and easy access to the best of downtown Roanoke. Online reservations at the Hotel Roanoke can be made by calling the hotel and indicating the Soil & Water room block. In anticipation of additional rooming needs overflow lodging has been secured at government per diem rate at the following locations:
Annual Meeting Sponsor/Vendor/Exhibit Form – Registration form with more information can be found here. View details below regarding sponsorship levels and come on board as a meeting sponsor to gain recognition throughout the conference.
Annual Meeting Auction Registration – The VASWCD auction and raffle is our biggest fundraiser and your contributions support the Foundation’s environmental education programs including Envirothon, Youth Conservation Camp, MWEE, and more. Register an auction item and plan to purchase your Wine & Win raffle tickets at the Annual Meeting. While items will still be accepted at the door pre-registering your item will allow staff time to better process and plan for the silent auction. Registration is currently open and will close November 2026. View information and registration link below.
If you have any questions regarding the Annual Meeting contact the Association Office at 804-559-0324 or Kendall Tyree by email at kendall.tyree@vaswcd.org.
VASWCDEF Annual Auction Information
We need everyone’s help to make the 2026 Auction a successful fundraising event! The annual silent auction supports the various educational opportunities provided across the state. Activities like Envirothon and Youth Conservation Camp are only possible because of the donations we receive each year from all District personnel and partners! Directors, Associate Directors, District Staff, and partners are encouraged to solicit and donate items for the silent auction.
Popular auction items include: (But any and all items are welcome!)
Local arts & crafts and handmade items
Gift baskets
Local food items – hams, potatoes, jellies & jams, wine, etc.
The silent auction will begin during registration on Sunday, December 7th, and will conclude on Monday at 6:00 pm.Please plan to register all auction items by Nov. 27, 2026. We are using an electronic registration system again this year. Registrations will still be accepted at the Annual Meeting, but to help us be more prepared and organized, we prefer and highly encourage electronic pre-registration of all items.
Annual Meeting Sponsorship
The Virginia Association of Soil and Water Conservation Districts (VASWCD) provides and promotes leadership in the conservation of natural resources through stewardship and education programs. It coordinates conservation efforts statewide to focus effectively on issues identified by local member districts. Our mission is to serve and strengthen Soil and Water Conservation Districts in the stewardship of natural resources. The VASWCD is a private nonprofit association of 47 soil and water conservation districts in Virginia and is classified as a 501(c)(5). It is a voluntary, nongovernmental association of Virginia’s districts.
Your organization could be a donating sponsor and contributor to the continued success of the 47 soil and water districts across the Commonwealth. The Annual Meeting provides your organization not only an opportunity to coordinate with districts but vast networking opportunities. Sponsor support and donations serve as the backbone of our association and keep us moving forward in the name of conservation.
Consider showing your support also by advertising in our annual District Directory. This directory is distributed throughout Virginia to all 47 Soil & Water Conservation District staff and directors along with many partners including the Department of Conservation and Recreation, National Resources Conservation Service, and Virginia Department of Forestry. To find out more information about our advertising options see our District Directory Advertising page. Serve as an annual meeting sponsor and purchase advertisement space for a 20% discount.
Sponsorship levels & benefits:
Platinum Sponsor $2,500 Bronze, Silver, Gold Benefits PLUS Up to five minutes to speak during a general session or breakout session 1 Additional Conference Attendee Registration (A total of 3 Registration Packages) Up to 1 page ad in the VASWCD membership directory Social media/Website shout-out
Gold Sponsor $1,250 Bronze & Silver Sponsor Benefits PLUS Verbal recognition during conference at multiple general sessions where all participants are in attendance 1 Additional Conference Attendee Registration (A total of 2 Registration Packages valued at $595) Prime location exhibit space with increased space – above the minimum six foot if desired – and internet access Advertisement in SWCD Directory up to ½ page included Conference attendee list provided electronically
Silver Sponsor $750 Bronze Support Sponsor Benefits PLUS Recognition during conference on general session screen Reception Invitation and Drink Tickets with VASWCD leaders on Sunday, December 3 1 Conference Attendee Registration Valued at $295.00. (All training, morning breakfast Monday & Tuesday, Continuous breaks, Monday awards luncheon, Monday Director/Partner Luncheon, & Tuesday banquet dinner) 20% discount on SWCD Directory Advertising
Bronze Support Sponsor / Non-Profit Sponsor $250 Bronze Support Sponsor Benefits Sponsor information included in the meeting program and on VASWCD website meeting page Six Foot Exhibit space – skirted table and two chairs
District Exhibitors Only $100 SWCD Rate – The VASWCD will assist with the cost of space for SWCDs
