Search Results for: scholarship

Student Scholarships

The VASWCD Educational Foundation scholarship program promotes the education of Virginia citizens in technical fields with a natural resource conservation and environmental protection emphasis. The program provides financial support to students majoring in or showing a strong desire to major in a course curriculum related to natural resource conservation and/or environmental studies. Annually the Foundation provides four $1000 statewide scholarships in addition to the many local SWCD scholarship opportunities.

2019 Prospective scholarship candidates – Individual applicants must be full-time college freshmen or high school senior students  who have applied to a college freshman level curriculum. Applicants shall document a class ranking in the top 20% of his or her graduating class or a 3.0 or greater Grade Point Average or appropriate equivalent of individual scholastic achievement.  The applicant’s most recent official high school transcript must accompany the application. A copy of a school transcript will not be accepted.  Applicants shall demonstrate active interest in conservation.

We encourage applicants who were high school seniors in 2018 to apply again in 2019 as scholarship guidelines allow those “enrolled in a freshman college curriculum or applying to a college freshmen level curriculum” to be considered.

Contact your local SWCD or the Association office for an application specific to your Soil & Water Conservation Districts. VASWCD applications are due to your local SWCD usually by early March and must follow their deadline, guidelines and restrictions. To determine your local SWCD contact VASWCD staff at 804-559-0324 or Find your Local Soil & Water Conservation District here.

Virginia Soil & Water Conservation Districts  The 2019 Scholarship Application can be downloaded here and is due to the VASWCD no later than March 27, 2019. Local SWCDs may add questions and local deadlines to the application, but all questions included in the application must remain for students to be considered at the state level.  Four $1,000 scholarships will be given statewide.

Districts may make as many copies of the  scholarship application as needed. Submitted applications must be completed in its entirety for consideration by the Foundation Scholarship Review Committee. We request your assistance in publicizing the VASWCD Foundation scholarship program with high school seniors and college freshmen in your area.

When distributing the applications, please request they be returned to your district office. Each district is to then select one applicant, then forward that application to the VASWCD for consideration of a statewide scholarship.

The VASWCD suggests that applications be due to your local SWCD by March 1, 2019 to allow for proper review before choosing and sending one application to our attention though this can be changed at your discretion. Your scholarship applicant chosen to be sent to the VASWCD for consideration can be sent via mail, scanned and sent via email, or faxed to 804-559-0325. Also, please be sure to insert your district name, address, and contact person in the space provided on the application form.

2018 Southeast Region & NACD Summer Board Meeting

Join Us In Williamsburg August 3-7, 2018

The Southeast Region Meeting and NACD Summer Conservation Forum and Tour is headed to the Revolutionary City! Join us in Williamsburg for the NACD Summer Board Meeting (August 3-5, 2018) and the Southeast Region Meeting (Augsut 5-7, 2018) for what will be a great networking and educational session.  

Information & Registration Items: 

  • Registration – Online registration is available thru NACD here. Online registration ends July 13, 2018. Registration may also be submitted by completion of this paper registration form and mailed with check to the attention of NACD as noted on the form. Do not mail registration forms or fax to NACD attention after July 6, 2018. For planning purposes, please submit registrations by the deadline. Tours and meals cannot be guaranteed if registering onsite.
  • Hotel Reservations – Reservations can be made with the Williamsburg Lodge directly via phone at 1-800-261-9530 indicate you’re with the 2018 NACD Summer Conference to receive the group rate. Lodging can also be reserved online at Room reservation deadline July 13, 2018.
  • Draft Agenda – The draft agenda is packed full of training and networking. View the draft conference booklet and learn about key speakers, review breakout session descriptions, study up on tour options, and more.
  • Virginia Scholarship Opportunities – This scholarship application is for both VACDE members as well as directors interested in attending the Southeast meeting. The VACDE will award scholarships to employees up to $500 to cover registration and lodging only. The Education Foundation will award a handful of scholarships to district directors in the amount of $350 to cover the cost associated with Southeast Meeting registration. Funds will be awarded on a reimbursement basis to the district. Review full scholarship guidelines before applying. Completed applications are due by June 15. Recipients will be notified on or around June 29, 2018. Access the online scholarship application at
  • Sponsor/Vendor/Exhibit Opportunities- Learn details regarding sponsorship levels and come on board as a meeting sponsor to gain recognition throughout the conference. Purchase sponsorship opportunities by sending payment directly to the VASWCD.

Additional Registration Details:

This week in Williamsburg will provide you with numerous education opportunities in a range of topics. From morning general sessions, Monday breakout session and Tuesday’s tours, you’ll have a chance to learn about the deep history of the region as well as the unique natural resource concerns it faces.

Your Southeast Region registration of $350 includes entrance into the Sunday evening reception, a light Monday breakfast, the Monday Hall of Fame Luncheon, a light Tuesday breakfast, your choice of one of four tour options/lunch on Tuesday afternoon organized by the Virginia Association of Soil and Water Conservation Districts (VASWCD) and the Tuesday banquet dinner. Tour options include an agriculture tour, an education and coastal topics tour, an urban and forestry-themed tour and a historical tour. All four of these options include lunch, but you’ll want to save your seat as soon as possible! Early registrations receive tour preference priority, and registrations completed after July 13 cannot be guaranteed a tour slot.

Williamsburg Lodge: Meeting Venue in the Heart of Colonial Williamsburg

Make sure to book your stay at the Williamsburg Lodge in historic downtown Williamsburg, where you’ll be able to feel the cannons fire during reenactments. Room rates start at $137 per night. To reserve your room, click here or call 1-800-261-9530 and say you’re with the 2018 NACD Summer Conference. Reservations can be made up until Friday, July 13. Plan your visit and learn more about the Williamsburg area at

How to Get to the Meeting

The closest airports to Williamsburg are Richmond International Airport (RIC), Norfolk International Airport (ORF) and Newport News-Williamsburg Airport (PHF). Transportation to and from the hotel from Richmond International Airport or Norfolk International Airport can be arranged through local shuttle providers. Williamsburg Lodge also offers a complimentary shuttle to and from the Williamsburg Train Station (WBG). More details about transportation are being added to our website daily.

Operations Guide

The Virginia Association of Soil & Water Conservation Districts working with a committed group of SWCD staff and stakeholders has created the Operations Resource Guide to serve as a resource to  local Soil & Water Conservation District.cover2a

While this resource guide is by no means intended to serve as legal counsel it does provide critical personnel management materials including contacts, financial policies and procedures, operations and office policies, board members and agents, meetings, programs/ incentive programs, communication, as well as sample templates shared by soil and water conservation districts across the Commonwealth. This resource can also help ensure that districts have what they need, and that they are effectively matching skills and competencies to specific tasks, requirements, and outcomes.

In addition to the resources available within this guide, your VASWCD website serves as a repository of information on both operation resource topics as well as all items vital for district official training. Visit the Association Leadership Course to review these materials.

Your VASWCD serves you. As you review the enclosed reference materials and recognize a need for further training on a topic don’t hesitate to reach out to your Association leadership and staff. Annual trainings sponsored/hosted by the Association are tailored based on district need. Your Association can better serve you through trainings and staff support if made aware of the areas of growth needed at your district level.

We believe the attached resource is a strong starting point to strong personnel management practices within your local soil and water conservation district.

The DCR resource Desktop Guide for District Fiscal Operations PDF is also a useful tool for SWCDs wanting additional financial guidance. This guide is also referenced in DCR-SWCD grant agreement deliverables. 

Contact & General Information

The following are covered in this section:

  • Board of Directors
    • Elected
    • Appointed
    • Associate
  • Partners
  • Staff
  • Emergency
  • Legislative
  • Dam Owner

Financial Policies and Procedures

The following are covered in this section:

  • Desktop Guide
    • Budget Template
    • Audit
    • Direct Deposit
  • Grant contracts & agreements
    • Administrative & Operations Funding
    • NPS/Program Funds
    • Attachment E Guidance
    • Other Contracts
  • Purchasing Policies
    • Credit Card
    • Reimbursement Policies
  • Payroll
    • State & federal Taxes
    • Contracted Employees
  • Sales and Use Tax
  • Inventory/ Assets

Operation & Office Policies

The following is covered in this section:

  • Vision & Mission
  • Strategic Plan
  • Office Space
  • Records Management
  • Existing MOA’s
  • Vehicle Use
  • Biosecurity

Board Memebers & Agents

The following is covered in this section:

  • Responsibilities & Duties
  • Delegation of Authority
  • Recruitment/ Interview Techniques
  • Election/ Appointment Procedures
  • Board Member Development
  • Board Member Removal & Resignations
  • Local SWCD Officers
  • Committee Structure & Guidance
  • Legal Representation Information


The following is covered in this section:

  • Freedom of Information Act (FOIA)
    • Open Public Meeting Guidelines
    • Closed Public Meeting Guidelines
    • Records Request
  • Quorum
  • Agenda Types
  • Meeting Preparation & Materials
    • Sample Board Packet
    • Meeting Minutes
  • Parliamentary Procedure Guidance
  • Conflict of Interest

Programs/ Incentive Programs

The following is covered in this section:

  • Virginia Agricultural Cost-Share
  • VA Agriculture BMP Tax Credit Program
  • Conservation Reserve Enhancement Program (CREP)
  • Nutrient Management
  • Resource Management Plan (RMP)
  • VA Conservation Assistance Program (VCAP)
  • Watershed Implementation Program (WIP)
  • Equipment Rental
  • Dams
  • Awards
    • Clean Water Farm Award
    • Local SWCD Awards
    • VASWCD Award Program
    • Fndtn Award Program
  • Supporting Foundation Programs
    • Youth Conservation Camp
    • Envirothon
    • Poster Contest
    • Scholarships


The following is covered in this section:

  • IT Security Policy
  • Website Tools
  • Social Media Tips
  • Publications
  • Email Management

Annual SWCD Calendar Templates