2017 Annual Meeting

The Portsmouth Renaissance – December 3-5, 2017

Join us for our 2017 Annual Meeting in Portsmouth for what will be a great networking and educational session. 

Information & Registration Items: (Items and forms will be added as finalized)

  • Annual Meeting Registration Form – All late registrations – payment or form – are subject to $100 late fee. Due 11/09/17.
  • Hotel Reservations Reservations can be made with the Portsmouth Renaissance Hotel directly via phone at 757-673-3000 for the meeting rate of $93 and identifying with the VA Assn of Soil & Water Conference. The room rate, state rate, includes in room internet service and parking. Reservations can also be made online at https://goo.gl/n4R6F9. Room reservation deadline 11/09/2017.
  • Annual Meeting Agenda (Updated 11.13.17 – The draft agenda proves an exciting three days packed full of training and networking. 
  • Concurrent Session Descriptions (Updated 11.13.17)- Details on workshops within the director, admin/edu, and technical tracks. 
  • Annual Meeting Sponsor/Vendor/Exhibit Learn details regarding sponsorship levels and come on board as a meeting sponsor to gain recognition throughout the conference. Purchase sponsorship opportunities below or download the exhibit form and return to the VASWCD with payment.  
  • Annual Meeting Fundraisers – Online Auction Item Registration Form (Updated 09.28.17)  The VASWCD auction and raffle is our biggest fundraiser and your contributions support the Foundation’s environmental education programs including Envirothon, Youth Conservation Camp, MWEE, and more. Register an auction item today by completing the online form (though items are accepted at the door) and plan to purchase your Wine & Win raffle tickets at the Annual Meeting. Registration of auction items requested by November 21, 2017.
  • Visit Porstmouth  Check out what’s happening in the area during our time in Portsmouth and take in a little local fun.

The 2017 Annual Meeting is committed to sharing our great district work across the state and the planning committee wants to ensure the exchange of our districts successes. In order to highlight your work at the Annual Meeting though, we need your help. We strongly encourage districts to take advantage of exhibiting! Booths are available for partners starting at $250. Join us now as a 2017 sponsor/exhibitor and start reaping the benefits.

If you have any questions regarding the 2017 Annual Meeting contact the Association Office at 1-800-727-6354 or Kendall Tyree by email at kendall.tyree@vaswcd.org.

Annual Meeting Sponsorship

16024690166_6cb5856239_zThe Virginia Association of Soil and Water Conservation Districts (VASWCD) provides and promotes leadership in the conservation of natural resources through stewardship and education programs. It coordinates conservation efforts statewide to focus effectively on issues identified by local member districts. Our mission is to serve and strengthen Soil and Water Conservation Districts in the stewardship of natural resources. The VASWCD is a private nonprofit association of 47 soil and water conservation districts in Virginia and is classified as a 501(c)(5). It is a voluntary, nongovernmental association of Virginia’s districts.

Your organization could be a donating sponsor and contributor to the continued success of the 47 soil and water districts across the Commonwealth. The Annual Meeting provides your organization not only an opportunity to coordinate with districts but vast networking opportunities. Sponsor support and donations serve as the backbone of our association and keep us moving forward in the name of conservation.

Consider showing your support also by advertising in our annual District Directory. This directory is distributed throughout Virginia to all 47 Soil & Water Conservation District staff and directors along with many partners including the Department of Conservation and Recreation, National Resources Conservation Service, and Virginia Department of Forestry. To find out more information about our advertising options see our District Directory Advertising page. Serve as an annual meeting sponsor and purchase advertisement space for a 20% discount. Discount purchases for advertising in conjunction with annual meeting sponsorship can be made on this page only or mailed to the VASWCD.

If you would like to avoid the 3.2% Credit Card processing fee or wish to mail your sponsorship, please fill out the VASWCD Sponsor Form and mail with full payment to the VASWCD.

15430776053_da0cb9781e_zGold Sponsorship

$1,000 Donation

Bronze & Silver Sponsor Benefits PLUS

  • Verbal recognition during conference at multiple general sessions where all participants are in attendance
  • 1 Additional Conference Attendee Registration (A total of 2 Registration Packages valued at $550)
  • Prime location exhibit space with increased space – above the minimum six foot – and internet access
  • 2-4 minutes to speak during a general session and/or prior to the start of a training session
  • Internet service provided

* Electricity not provided. Please purchase electricity option below.

Select Sponsorship Type


15864301419_4511bc6585_zSilver Sponsorship

$500.00 Donation

Bronze Support Sponsor Benefits PLUS

  • Recognition during conference event on general session screen
  • Reception Invitation with VASWCD leaders on Sunday, December 6 at the Omni Hotel in Richmond, VA.
  • 1 Conference Attendee Registration Valued at $225.00. (All trainings, morning breakfast Monday & Tuesday, Continuous breaks, Monday awards luncheon, Monday Director/Partner Luncheon, & Tuesday banquet dinner)

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.

Select Sponsorship Type


15863018830_294e663161_zBronze Sponsorship

$250.00 Donation

Bronze Support Sponsor Benefits

  • Sponsor information included in meeting program and on VASWCD website meeting page – posted once sponsorship received
  • Six Foot Exhibit space

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.

Select Sponsorship Type


15864504347_5c9a006b7f_zVendor Exhibit Space


This rate is limited to our ‘Market Place’ room where vendors may be selling items for the holiday. We welcome all vendors including jewelry, beauty, homegoods, artists and artisans and more!

* Electricity and Internet service are not provided. Please purchase electricity and internet service options below.

Select Vendor Type



Electricity for space


Internet Service